Accounts Payable Officer

About Shoalhaven Council
Shoalhaven City Council is a dynamic organisation serving a large and diverse community; limitless opportunity exists for an exciting and rewarding career. The Shoalhaven is located just 2 hours from Sydney and 2.5 hours from Canberra. The Shoalhaven is home to 104,000 people and comprises of 49 unique towns and villages. It is a place of great natural beauty and offers an enviable lifestyle and positive work-life balance.

About the role
This is a permanent, full time, Monday to Friday 9.00am to 5.00pm position working 35 hours per week. Located at the Nowra Administration Building.

Duties
Reporting directly to the Team Leader – Accounts Payable, the focus of this position is to:

  • Process invoices for payment (including credit notes) and ensure a high level of attention to detail, to ensure data is accurate and payments are processed correctly.
  • Identify and resolve any invoice related issues with Suppliers, Requisitioners and Council staff.
  • Review supplier accounts to ensure data integrity, timely payments and ensure Council is not placed on stop supply, including monitoring monthly Statements, and completing regular reconciliations.
  • Manage and report customer complaints and difficult/sensitive issues to the Accounts Payable Team Leader when they arise
  • Share information within the work group to ensure others are kept informed of issues
  • Use initiative and contribute to improving practices and procedures relevant to functional responsibilities
  • Ensure that all communication provided is correct, factual, timely, customer-focused and in accordance with the relevant legislative requirements and Council procedures
  • Answer telephone and email enquiries from internal and external customers in a courteous and efficient manner
  • Support other employees to understand and utilise relevant systems and processes

Skills & Experience
In order to be successful in the position, you will be/ possess:

  • Certificate III in Financial Services, or a minimum 2 years’ experience in a finance environment.
  • Demonstrated knowledge of Accounts Payable procedures in a large organisation.
  • Demonstrated experience and competence in a Financial Management System (ie Technology One’s OneCouncil or in a similar).
  • Demonstrated effective time management and prioritisation skills to balance competing workloads and deliver within deadlines
  • Demonstrated experience with Microsoft Word, Excel, Outlook, and Microsoft Teams

Proof of Australian residency or citizenship or right to work in Australia (visa)

Council requires applicants for this position to undergo a National Criminal History Check during the recruitment process. This check will be at the expense of Council.

Benefits
We are committed to creating a positive culture and strong team environment, and offer a range of benefits:

  • Generous Leave Entitlements
  • Long Service Leave After 5 Years
  • Flexitime for Indoor Staff
  • Fitness Passport
  • Novated Lease Arrangements
  • Discounted Private Health Insurance
  • Training and Development Programs

How to Apply
You will be required to submit an online application by attaching your resume (please ensure you submit in Word or PDF format) and respond to questions regarding general information about you.

In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement.

For more information on the application process, please visit how to apply on Councils website.

1. At Shoalhaven City Council our corporate core values are: Collaboration, Adaptability, Integrity and Respect. Please choose one value and advise how you have enacted this value in a professional setting.
2. Please outline your customer service experience, and provide an example of when you delivered excellent customer service.
3.  Please outline the methods you use to manage competing high priority tasks to ensure deadlines are met and provide an example of a time when you had competing high priority tasks and how you managed the expectations of all stakeholders (internal and external)?
4.  Please outline your problem solving experience, and outline the process you would follow to resolve invoice related issues with suppliers and Council staff
5.  Would you describe yourself as someone who enjoys stability and procedures, or someone who makes fast decisions and enjoys variety? (There is no right or wrong answer!)

Contact:  Wendy Colin - Team Leader – Accounts Payable - 02 4429 3334

Applications Close: Monday 3rd October 2022 (at Midnight) 

Shoalhaven City Council is an equal opportunity employer committed to embracing diversity and inclusion, and encourages applications from people of all ages, abilities and backgrounds

When your application has been submitted completely, you will receive a confirmation email

Vacancy Description - Job Description - Accounts Payable Officer.pdf (155 kB)
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